Do you need a site coordinator for your construction project?
If you are a developer and are planning to develop or begin a construction project, please tell us the type of project, its location, the planned phase, and the approximate duration. We will advise you on the scope of the coordination services and prepare a proposal tailored to your project.
Do you want to understand the process?
Learn about the coordination stages during the project and construction phases, the documentation that is generated, and the project closure.
When do you need a health and safety coordinator?
The Health and Safety Coordination service is primarily intended for the developer of a construction project. Apave supports the developer throughout the design and construction phases, providing an independent perspective on the contractors, coordinating preventive measures, and ensuring traceability of the actions taken.
During the design phase, the developer must appoint a coordinator when multiple designers are involved. During the construction phase, the developer must do so when multiple companies, a company and self-employed workers, or multiple self-employed workers are involved. The specific requirement depends on the configuration of each construction project and must be reviewed in accordance with Royal Decree 1627/1997.
What does the health and safety coordinator provide to the developer?
The coordination service does not replace the responsibilities of the contracting companies. Its role is to coordinate the application of preventive principles, review the required documentation, promote cooperation among all parties involved, and carry out the monitoring procedures defined for the construction project.
Coordination During the Design and Construction Phases
Define the scope
Design and Construction
We analyze the project, its stakeholders, and the phases that require coordination. During the design phase, we coordinate the application of preventive principles as the project is developed. We define a proposal with the appropriate scope.
Formalize the appointment
Start of Coordination
The developer formally appoints the coordinator at the appropriate stage. Work procedures, meetings, and scheduled visits are established.
Review the plans
Safety Before Getting Started
Contractors prepare the Health and Safety Plans, and the CSS approves them. For public works projects, the government approves them based on a report from the CSS. For projects without a design, the CSS reviews the Preventive Management Document and the risk assessments according to the scope of the service.
Coordinate on-site
Meetings and Visits
We hold coordination meetings and site visits, document our observations, and report any incidents and necessary actions to the companies involved. When an accident occurs, the contractor investigates it, and the CSS analyzes it to promote preventive measures.
Close the coordination
Project Traceability
Upon completion of the project, the final coordination report is submitted along with the documentation required for the project.
Coordination During the Design and Construction Phases
Define the scope
We analyze the project, its stakeholders, and the phases that require coordination. During the design phase, we coordinate the application of preventive principles as the project is developed. We define a proposal with the appropriate scope.
Formalize the appointment
The developer formally appoints the coordinator at the appropriate stage. Work procedures, meetings, and scheduled visits are established.
Review the plans
Contractors prepare the Health and Safety Plans, and the CSS approves them. For public works projects, the government approves them based on a report from the CSS. For projects without a design, the CSS reviews the Preventive Management Document and the risk assessments according to the scope of the service.
Coordinate on-site
We hold coordination meetings and site visits, document our observations, and report any incidents and necessary actions to the companies involved. When an accident occurs, the contractor investigates it, and the CSS analyzes it to promote preventive measures.
Close the coordination
Upon completion of the project, the final coordination report is submitted along with the documentation required for the project.
What does the coordination service include?
We tailor our coordination to the specific characteristics of each project.
Independent Coordination
Preventive coordination for the developer during the design and construction phases, with a technical point of contact for all parties involved.
Health and Safety Plans
Review of plans for construction projects with approved designs and of preventive documentation for construction projects without approved designs, according to the applicable scope.
Meetings and Visits
Monitoring of the construction project through coordination meetings and site visits.
Incident Management
Follow-up on observations and corrective actions. The contractor investigates accidents, and the CSS analyzes them for preventive purposes.
Book and Minutes
The developer has access to the appointment schedule and the minutes of site visits and meetings. The incident log must remain on-site.
End of Coordination
Submission of the final coordination report upon completion of the project, along with the required documentation for the project.
A common, digitized methodology
Apave combines a standard coordination methodology with a digital checklist, supplemented by specific field sheets when the type of project requires it.
Ongoing Training for Coordinators
Our coordinators continuously update their theoretical training on legislation, internal procedures, and tools for digitizing site inspection reports. Practical training includes on-site observation and supervision before they take on assignments independently.
Digital tracking of site visits
Digitizing site visits facilitates the recording of findings, incidents, and follow-up actions.
Other services related to construction site safety
Some related needs fall under the purview of another purchaser or another operational framework. That is why they are presented as related services, rather than as part of the Health and Safety Coordination Office.
Preventive Resource
A service intended for the contractor.
Procedures for Contractors
REA registration, the subcontracting logbook, and supplier certification are intended for contractors and subcontractors.
Activities Not Considered Construction Work
For temporary installations, special events, or other activities that do not constitute construction work, the requirement may fall underBusiness Activities Coordination or specific preventive supervision.
For other technical needs related to the building, consult the building servicesand the Building Quality Control Entity (ECCE), as services independent of the CSS.
FAQ on Health and Safety Coordination
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Who is responsible for hiring the Health and Safety Coordinator?
The developer is the one who appoints the coordinator in the cases provided for by the regulations. The occupational safety and health officer may serve as the operational point of contact, but the appointment is linked to the developer. -
When should the coordinator start?
During the design phase, a coordinator is appointed when multiple designers are involved. During the construction phase, regulations specify the circumstances under which a coordinator must be appointed when multiple companies, a company and self-employed workers, or multiple self-employed workers are involved . -
What does the coordinator do during construction?
It coordinates preventive measures, reviews documentation, and participates in meetings and site visits. It approves the Health and Safety Plan; for public works projects, it issues the report for approval by the Administration. The contractor investigates accidents, and the Health and Safety Committee analyzes them for preventive purposes. -
What is the difference between a Coordinator and a Prevention Specialist?
The coordinator provides a service to the developer. The Preventive Resource fulfills the obligations of the contracting company; these are distinct roles and, depending on the structure, should not be confused. -
What documentation does the developer receive?
The developer has access to the appointment schedule and the minutes of meetings and site visits. The incident log remains on-site, and the coordination report is submitted upon completion of the project. -
What happens if the activity is not considered a construction project?
The Occupational Safety and Health Coordination Office may not be the appropriate department. Apave can refer you to the Business Activities Coordination Office or another preventive oversight agency, depending on the activity.
